MoveUP Job Posting: Administrative Assistant – Full Time, Temporary (6 months)

APPLICATIONS ARE HEREWITH INVITED FOR:

POSITION: Administrative Assistant – Full Time, Temporary
(6 months)
SALARY: $3,020.73 bi-weekly
HOURS OF WORK: 8:30am to 4:30pm, Monday to Friday

All salary, benefits, and other additional compensation premiums are in accordance with the MoveUP/USW2009 collective agreement.

PRIMARY DUTIES AND RESPONSIBILITIES/CRITICAL TASKS:

The following are key operational duties, but are not limited to these administrative functions:

• Assist Union Representatives by setting up and maintaining bargaining unit files; compiling grievance information; updating membership information; maintaining contact lists.
• Contact Union Job Stewards and Executive Councilors and make arrangements for meetings and travel arrangements.
• Compose, prepare, format, and type correspondence, reports, forms and other documentation.
• Operate a PC and a full range of application software programs to a fully skilled level.
• Perform receptionist and switchboard duties as required.
• Answer and direct incoming telephone calls and operating related telephone equipment.
• Perform general office duties as required.
• Input and maintenance of data and data related systems.
• Other duties as required.

QUALIFICATIONS:

• 2-4 years of previous administration/reception experience working in a fast-paced environment
• Good time management, scheduling and organizational skills.
• Be able to multi-task with a strong attention to detail
• Excellent oral and written communication skills
• Excellent interpersonal communication skills that is clearly evident both in person and over the phone
• Be able to speak using clear, professional language and answer the telephone using appropriate telephone etiquette
• Have demonstrated ability to be proactive and self-starting and work in a team-based environment
• Accurate keyboarding skills of 60 wpm
• Proficiency in Microsoft Word, Excel, and data entry
• Experience in use of general office equipment
• Experience with UnionWare and Laserfiche an asset
• Ability to take direction and work under pressure
• Be able to sit for an extended period of time
• Demonstrated interest and/or participation in trade union activities essential

To allow for successful organizational integration, training and onboarding, and proper in-office coverage, this position requires the successful candidate to be able to work on-site in our office located in Burnaby, BC for five days a week, Monday to Friday, during the probation period. This requirement may be extended based on operational requirements.

This is an opportunity to work with highly motivated colleagues in a creative and vibrant office environment. We offer a competitive salary, and excellent benefits.

If you are interested in this rewarding opportunity and to become part of the MoveUP team, please send your application directly to Ram Atwal in Human Resources at ratwal@moveuptogether.ca by October 26, 2026.

We thank all applicants for their interest. Due to the large volume of applications we receive, only those shortlisted will be contacted for an interview.

We value workforce diversity and encourage applications from all qualified individuals.

Ram Atwal
Director, Human Resources and Organizational Development

MoveUP represents over 14,000 union members at public and private sector companies in both provincially and federally regulated workplaces. Our members are primarily located in British Columbia.

MoveUP is Local 378 of the Canadian Office and Professional Employees Union (COPE SEPB), which represents over 35,000 members across Canada. We are affiliated with the BC Federation of Labour, the Canadian Labour Congress, and labour councils. We are also affiliated with UNI Global Union and Public Services International through our national union, COPE SEPB. For more information about MoveUP, visit MoveUPTogether.ca. For more information about our national union, visit copesepb.ca.

Vision
MoveUP creates a future where all workers have a powerful voice, dignity in their work and thrive in a just society.
Mission
Our mission is to improve the quality of life for our members, their families and communities, and to educate, inspire and empower workers.
Values
As a democratic, progressive union, we provide a supportive and respectful workplace that enables the best performance of each staff member so that together we can:
• Be a union where our members feel heard and are proud to be members
• Activate our members and promote solidarity
• Protect workers and get the best results for them
• Remove barriers to inclusivity and fight for a more just society

File Number: 26-MOVEUP-COMM-BLTN-FTT Admin Assistant 6 Months Oct 19

Union Label: mm:usw2009

Reply to: mmihaichuk@moveuptogether.ca